Job Description

Are you ready to bring your administrative expertise to a dynamic, close-knit team supporting a top-producing Commercial Real Estate Broker in San Francisco? If you’re a polished professional who thrives under pressure, takes ownership of your work, and enjoys managing the day-to-day operations of a lively and friendly office, this opportunity is tailor-made for you. As the second assistant, you’ll partner with the lead agent and collaborate with the Director of Operations to ensure everything runs seamlessly. Your ability to handle complex challenges with confidence, meet tight deadlines, and stay ahead of the game will be highly valued in this fast-paced and supportive environment. This role is your chance to showcase your organizational skills and interpersonal savvy, build meaningful client relationships, and contribute to the team’s continued success—one transaction at a time. The Details: • Location: San Francisco, CA (94109). Candidates must live within a 40-minute commute and have reliable transportation. • Benefits: Vacation time, sick pay, holidays, and a contribution toward medical benefits.  • Schedule : Full-time, Monday–Friday, 9 a.m. – 6 p.m., with some evening and occasional weekend flexibility. • Salary: $85,000 - $100,000 with an opportunity for a bonus. Responsibilities: What We’re Looking For: • Adaptability and Drive : You thrive in a fast-paced environment, pivoting seamlessly as priorities change; you are coachable and enjoy supporting others. • Integrity and Discretion : Loyalty, honesty, and confidentiality are paramount. • Detail-Oriented & Proactive : You can handle multiple tasks with exceptional accuracy and stay a step ahead. • Professional & Positive : You’re polished, motivated, and ready to deliver results. • Effective Communicator: Clear, diplomatic, and tactful with clients and team members alike. Key Responsibilities: As an integral member of the team, you will work alongside the Director of Operations: • Oversee operations, from listing and escrow coordination to database management and event planning. • Maintain and improve administrative systems, including an Operations Manual to streamline processes. • Serve as the point of contact for client inquiries, providing outstanding customer service. • Support the lead agent with appointment preparation and ongoing communication. • Manage all contracts through to closing, ensuring deadlines are met, and documentation is flawless. • Coordinate between clients, attorneys, lenders, inspectors, and staff to keep projects moving smoothly. Qualifications: Applicants seeking this opportunity as a stepping stone into real estate sales - this is not the job for you. How to Qualify: • Experience : 2+ years as an Executive Assistant to an entrepreneur wearing multiple hats. Experience supporting others in real estate and an active CA real estate license are preferred but not required. You must be willing to learn the ropes quickly and open to obtaining a real estate license to support your team, not to sell real estate.  • Skills: Tech savvy, Microsoft Suite including Excel, CRM platforms, and project management software.  If you are passionate about creating a professional and positive experience for clients and eager to support a leading commercial real estate team, we’d love to hear from you! About Company: We are a top-producing Commercial Real Estate team at a leading brokerage recognized for its deep Bay Area expertise and commitment to exceptional client service. Known for our market insight and dedication, we provide the perfect environment for someone ready to make a meaningful impact in every transaction. We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Tags

Holiday work, Full time, Afternoon shift, Monday to Friday,

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