Job Description
We are seeking a detail-oriented and proactive Executive Assistant to support our visionary CEO. In this role, you'll work closely with the executive team in a fast-paced and dynamic healthcare marketing environment. As a trusted partner, you will ensure seamless day-to-day operations by organizing priorities, anticipating needs, and providing high-level support.
We are committed to fostering a distinctive, service-centric culture and operate fully remotely to minimize our carbon footprint. By leveraging cloud-based tools and technologies, we maintain strong connectivity within our team. As a Certified B Corporation, we value sustainability, mutual respect, and wellness, which are reflected in our sustainability initiatives and team-oriented approach.
By joining us, you will play a crucial role in shaping our impact and driving innovative solutions in the healthcare sector. If you thrive in a fast-paced, supportive environment and are excited to collaborate with visionary leaders, we would love to hear from you!
About You
Are you a seasoned professional who excels in a fast-paced environment? Do you have a knack for bringing order to chaos and providing exceptional support to high-level executives? If you have a bold approach to your work, a can-do attitude, and a love for collaborating with innovative thinkers, we want to talk to you!
Our Ideal Executive Assistant:
Positive and Empowered: Your energy brings positivity to the team. You tackle challenges with an optimistic outlook and take initiative, stepping in to support others confidently and proactively.
A True Executor: You capture every idea, big or small, and transform them into actionable plans. You prioritize effectively and ensure that nothing gets lost in the shuffle.
An Exceptional Communicator: You listen actively and connect the dots, ensuring clarity in every message. Your ability to present information clearly helps guide decisions and align stakeholders.
A Collaborative Supporter: You're not just a gatekeeper; you're an advocate for the team. You create an environment where everyone feels supported and heard, enabling your CEO to focus on what matters most.
Key Responsibilities
As our Executive Assistant, you will be instrumental in enhancing our CEO's impact and reinforcing structure in our rapidly growing environment. Your proactive approach and commitment to clarity will support established processes and ensure no detail is overlooked.
Daily Management: Oversee daily, weekly, and quarterly commitments for the CEO. Maintain effective communication practices in all interactions and ensure proper organization and preparation for responsibilities.
Strategic Alignment: Align daily tasks with strategic objectives, understanding departmental needs. Take detailed notes, organize priorities, and distribute action items to maintain alignment.
Idea Intake and Execution: Capture, prioritize, and develop actionable plans for the CEO's ideas. Ensure projects are followed through and keep processes organized.
Email, Calendar, and Travel Management: Manage the CEO's schedule, prioritize communications, and coordinate travel logistics, ensuring a seamless experience.
Event Planning and Logistics: Plan and manage logistics for in-person events, ensuring all details are handled with care and accountability.
Qualifications
Required:
3-5+ years of Executive Assistant experience in a fast-paced environment.
Experience working directly with entrepreneurs or high-level executives.
Proven ability to create and implement processes, showcasing strong organizational and detail-oriented skills.
College degree, preferably in business, marketing, or healthcare.
Familiarity or experience in marketing and healthcare sectors.
Preferred:
Background in marketing.
Business degree.
Certifications in project management or similar fields.
Experience in client services.
Interest in mission-driven organizations or community-focused initiatives.
Desired:
Direct marketing experience in the healthcare industry.
Marketing-related education or certifications.
Based in the Philadelphia/New Jersey area.
Work Environment
This role is primarily remote but may require occasional travel for client meetings and industry events. It involves extended periods of sitting, frequent computer use, and participation in virtual meetings. Candidates should maintain a quiet, ergonomic workspace with reliable internet access.
Why Join Us?
Joining our team means being part of a dynamic environment where your contributions are valued, and your ideas can flourish. We believe in collaboration and the power of bold, creative solutions.
Our culture fosters positivity, growth, and purpose. As our Executive Assistant, you'll help bring our CEO's ideas to life and keep our organization on track. We invest in our people through training, flexibility, and a commitment to professional development.
Our Core Values
Bold & Evocative: Think outside the box to create innovative solutions.
Respect & Candor: Build trust through authentic communication.
Service-Centric: Support the unique needs of each individual.
Empowered Mindset: Encourage original thinking and personal growth.
Harness the Magic: Cultivate positive energy to achieve ambitious goals.
What We Offer:
Virtual Company: Work from anywhere with a robust virtual infrastructure.
Health Benefits: Medical, Dental, Vision, and more.
Competitive Compensation: Base salary with commission and bonus opportunities.
Generous Paid Time Off: Enjoy a healthy work-life balance.
Retirement Plan: 401(k) with company match.
Professional Development: Opportunities for continuous learning and career advancement.
Wellness Programs: Initiatives to promote physical, mental, and emotional well-being.
Career Growth: Opportunities to advance within a growing company.
Collaborative Environment: Join a team that values your input.
Commitment to Sustainability: Be part of a socially responsible and environmentally sustainable company.
Salary Range: The expected salary range for this position is $70,000 - $80,000 per year, depending on experience and qualifications.
Employment Type: Full-Time
Salary: $ 70,000.00 80,000.00 Per Year
Job Tags
Full time,