Job Description
Join Our Team as an Executive Assistant!
We are a dynamic and innovative product design agency looking for an Executive Assistant to join our team in a part-time contract position with the potential for growth.
If you are organized, proactive, and have excellent writing skills, along with remote work experience, this could be the ideal role for you!
As our Executive Assistant, you will play a vital role in supporting our leadership team with various tasks that contribute to the growth of our product design studio. You'll enhance the efficiency of our day-to-day operations, allowing leadership to focus on strategic decision-making. Your organizational skills will help ensure that everything behind the scenes runs smoothly.
You will collaborate with a talented team working on cutting-edge projects that transform user experiences across industries such as healthcare and education. We are committed to fostering the growth of our team members, providing opportunities to engage with the latest technologies and industry trends, and allowing you to develop your skills in a direction that interests you.
What You'll Be Doing:
Calendar & Meeting Management: Keep schedules organized, set up meetings, and ensure everything runs on time. If you enjoy keeping people organized, you'll thrive in this role!
Email Management: Manage the inbox, respond to emails, and ensure nothing important slips through the cracks—all while maintaining clarity and professionalism in your writing.
Outreach & Coordination: Assist with outreach to potential clients and partners, schedule follow-ups, and ensure all communication is polished and effective.
Project & Task Management: Utilize tools like ClickUp or Notion to stay on top of projects and ensure deadlines are met.
Client & Vendor Communication: Act as the primary contact for coordinating with clients and vendors, setting up calls, and ensuring clear communication.
Research & Sourcing: Conduct research on potential leads or vendors and assist in gathering information to support business decisions, delivering well-structured summaries and reports.
Provide Updates and Training via Videos: Use asynchronous tools like Loom to explain updates and walk through processes, keeping clients and partners informed—comfort on camera is essential!
Who You Are:
You possess excellent writing skills and can communicate clearly and effectively through email, phone, Slack, or Loom.
You are super organized, detail-oriented, and proactive, thriving on getting things done!
You have a curious mindset and are open to learning about new subjects.
Familiarity with marketing tools (website builders, Google Analytics, basic visual design tools such as Canva) is a plus.
You are comfortable managing multiple tasks and projects simultaneously.
Previous remote work experience is essential; you know how to work independently and stay productive in a remote environment.
You are tech-savvy and can quickly adapt to new tools (experience with Slack, ClickUp, and Loom is a bonus!).
Previous experience as an assistant or in a similar role is preferred, but if you are a fast learner, we'd love to hear from you too.
Why Work With Us:
We are a small, fully remote team that values flexibility, autonomy, and results.
You will have the opportunity to be part of a growing business and make a real impact on our operations.
We encourage development opportunities and employee growth.
Our environment is free from corporate stuffiness—we focus on working smart, having fun, and moving quickly.
Details:
Location: Remote (candidates within driving distance of the Philadelphia/South Jersey area will be prioritized).
Hours: Part-time with potential for growth.
Compensation: $22-30 per hour, depending on qualifications.
Employment Type: Full-Time
Salary: $ 22.00 30.00 Per Hour
Job Tags
Hourly pay, Full time, Contract work, Part time, Work experience placement,